E-Procurement Model

E-procurement

“procurement refers to all activities involved with obtaining items from a supplier; this includes purchasing, but also inbound logistics such as transportation, goods-in and warehousing before the item is used.

                                                  

E-procurement should be directed at improving performance for each of the five rights of purchasing (Baily,1994) which are sourcing items”

1.       at the right price

2.       delivered at the right time

3.       of the right quality

4.       of the right quantity

5.       from the right source

Current process

Explanation:

The old process is the start from inspection ,the company check the situation of the stationary,then make the decision whether to make the order or not, then do the order,because the employees do not have the choice to select what they are given  and the HR has trouble with identifying the employees' information.So after the delivery, the product stored in the warehouse then distribute to the employees.Then according to the different demand of different employee, after distribution ,the left stationary is transported to the warehouse again.

Re-design process

Explanation:

This new process the outsource company make the system for doing the stationary management.Then the company do the inspection check the employee need the stationary or not, the make the decision.Once the decision is made to order products, there is the electronic catalog to search the demanded product,then order them. The product transported by the suppliers ,there is a delay ,once the product delay ,the company would inspect the delay reason then solve the problem.Then the arrived product will stored in the warehouse,then the the notification is given to different department ,like the account department, after receiving the notice, the payment will be done. After that , the stationary will distributed to the employees according to the demand in the database.Then the process is divide in to two directions,one is update the system and database,another is the employee will be asked to give the feedback which about the quality and satisfactions of the products.

The spreadsheet bid for procurement solution